Need for Project
The need for the project is directly related to the urgent renovation needs of the City of Shasta Lake City Hall complex.
The City Hall complex, located at 1650 Stanton Drive, is comprised of three buildings. The main City Hall facility was built by the Shasta Dam Area Public Utility District (SDAPUD) circa 1950. The City Hall Annex was built circa 1970 and formerly housed the SDAPUD’s work crew facilities, warehouse, and motor pool. The Annex was converted to office space around 2001. The third building at the Stanton Drive site is the Planning and Building Department modular which was installed in 2002. Generally, all three buildings are aging, are unable to accommodate their current or future intended use, and are suffering from years of deferred maintenance. In addition, none of the buildings meet current ADA standards.
In 2014, the City received an infusion of General Fund money. During a City goal-setting meeting on April 9, 2014, options were presented regarding different ways in which the additional funding could be spent. These options included augmenting the City’s road maintenance funds, enhancing the City’s economic development efforts, repairing the current City Hall complex, and constructing a new City Hall campus on City-owned property previously designated as a civic center site. In support of the latter two projects, a presentation covering the current condition of the various City Hall facilities was made, which included options to repair, renovate, rebuild, or relocate.
Subsequently, staff made the same presentation at the regularly scheduled City Council meeting on October 21, 2014. At this meeting, the City Council directed staff to convene the Public Facilities Committee (PFC) to explore the concept of building a City Hall at the City’s Civic Center site. Staff then met with the Public Facilities Committee three times over the course of the past six to eight months to discuss the concept.
It is important to note that the City has close relationships with several nonprofit organizations within the City. The Shasta Lake Gateway Library (SLGL) is currently housed in the main City Hall building on Stanton Drive, the Shasta Lake Heritage and Historical Society (SLHHS) is housed at the City’s Incubator building at the Shasta Gateway Industrial Park, and the Shasta Lake Chamber of Commerce (SLCC) is housed in the John Beaudet Community Center on Median Street. Additionally, the City has a relationship with the Shasta Senior Nutrition Program which utilizes the John Beaudet Community Center on a daily basis.
Representatives from the SLGL and SLHHS were invited to the first PFC meeting. Initial discussions with the PFC centered on the current City Hall facilities that were described as aging, outdated and suffering from years of deferred maintenance.
During the PFC meetings, a great deal of discussion concerned what would happen to the SLGL if the current City Hall complex was sold. Additional discussion concerned the sale of the Incubator building at the Shasta Gateway Industrial Park and what would happen to the SLHHS, especially since the City is moving forward with the sale of this facility. This led to exploring options regarding locations where the above two non-profits could be housed temporarily if displaced. Staff left this meeting with the general direction to determine some estimated building costs as well as examine the logistics in moving and housing the non-profits if the City moved forward with building a City Hall. At one time during this meeting the John Beaudet center, as well as a several other locations within the City, was brought up as a possible location for housing the SLGL and SLHHS. As mentioned above, the SLCC is currently housed at the John Beaudet Community Center. It was further discussed, that the only City community center is undersized, needing renovations, and not set up to meet the current community’s needs. A new larger community center began to take shape.
After three more Public Facilities meetings, the public facility committee made the following recommendation to Council:
• Pursue building a new 9,000-10,000 square foot City Hall at the Civic Center site.
• Pursue building a new 8,000-9,000 square foot community center at the Civic Center site.
• Market the Incubator building at the Shasta Gateway Industrial Park.
• Sell the current City Hall and parking lot site on Stanton Drive after the new facilities are completed at the Civic Center site.
• Renovate the existing John Beaudet Community Center to house the SLGL and SLHHS, in addition to the SLCC, with a portion of the proceeds from the sale of the Incubator building and current City Hall location. Additional consideration for housing the current SSNP would be included.
City Council at the regular scheduled Council meeting authorized staff to proceed with the above preferred option, and begin securing the financing plan and procure for a design/build team.
Overall, a budget of $5,700,000 has been estimated. This amount includes estimates for all aspects of building both a City Hall and Community Center at the Civic Center site as detailed above. Other costs may or may not be necessary as the project moves forward, including any offsite improvements that may be required from other jurisdictions. These may include traffic improvements or other unknown requirements.
City Council Authorizes Staff to move forward with City Hall/Community Center Funding Plan
The City Council unanimously approved a resolution accepting the preferred option which authorized staff to work with both public and private lenders to obtain competitive funding alternatives, and to establish a budget of $5,700,000 for the construction of a City Hall and Community Center at the City’s Civic Center site. On June 2, 2015 City Council authorized staff to begin a funding plan for City Hall and Community Center.
The City of Shasta Lake is eligible to participate in the USDA Rural Development Community Facilities Loan/Grant Program, this program is a primary funding source available to small communities like ours to provide low interest financing for Community Facilities including City Halls. Staff is prepared a loan application to submit USDA Rural Development in the amount not to exceed $2,500,000.
City Council Authorizes selects conceptual design
Conceptual Designs Submitted to City Council for Site Layout Selection - September 6, 2016
The City’s design-build contractor, Cerami & Browning Construction, Inc., and their design subconsultant, Nichols, Melburg & Rossetto Architects, prepared three site layouts on the City’s existing Civic Center campus for the construction of future City Hall and Community Center facilities. Staff requested that City Council selects one of the layouts from the alternatives presented:
Civic Center Site Concept -1
Civic Center Site Concept -2
Civic Center Site Concept -3
The purpose of the site selection is to give the team a direction of site layout. The buildings may realigned, however the nature of the site layout is the direction.
City Council on Sepetember 6, 2016, after discussion, Council consensus was to move forward with site layout No. 2 with some modifications.
A0.1-2 - Conceptual Site Plan_r.jpg
Current Status of Project
The City solicited an RFQ&P for a Design Build team. The City received four proposals, and after interviews and propposal reviews on June 7, 2016 the City of Shasta Lake selected Cerami & Browning Construction, Inc./Nichols, Melburg, & Rosetto Architects.
The City has received approval from USDA to finance up to $2.5 Million towards the project. Additional funding is derived from Utility and General fund revenue.
Sale of City Owned Facilities:
The City owned incubator building located in the Industrial Park sold in August 2015. City Hall will be marketed once design is complete and we have a construction schedule for the new City Hall and Community Center. If anyone is interested in the purchase of the City Hall facilities at 1650 Stanton Drive, please contact Jessaca Lugo @ .
John Beaudet Community Center:
The John Beaudet Community Center underwent a $400k ADA, Weatherization, and HVAC repair project. This is Phase I of a two phased project. Phase II will consist of the remodel work necessary to house the Library, Shasta Lake Heritage and Historical Society, and Shasta Senior Nutrition Program. Completion of the Phase II will commence after the new City Hall and Community Center are complete.